• The tables below list Special Education services and timelines.

    Initial Assessment and IEP Development

    Service/Obligation Timeline Exceptions/Note/Considerations Authority
    Propose an assessment plan for initial assessment. 15 calendar days from date of referral.
    • Tolled for school breaks in excess of 5 schooldays.
    • If referral received 10 days or fewer before end of school year, then due within first 10 days of next school year.
    • Note: Attached procedural safeguards notice to proposed assessment plan.
    • EC 56043(a)
    • EC 56321(a)
    IEP Team meeting to review initial assessments. 60 calendar days to determine the student’s eligibility and areas of need after receipt of parent consent to assessment plan.
    • Student enrolls in another LEA.
    • Student not made available.
    • Note: Not tolled for school breaks in excess of 5 schooldays.
    • EC 56043(c)
    • ED 56302.1
    Not applicable Recommended: Complete the student’s initial IEP in its entirety within 60 days unless one of the exceptions above applies. None Not applicable

    Applicable to All IEP’s

    Service/Obligation Timeline Exceptions/Note/Considerations Authority
    Notify parents of the IEP team meeting (send IEP meeting notice). “Early enough to ensure an opportunity to attend” the IEP meeting. None.
    • EC 56043(e)
    • EC 56341.5(b)
    Notice of procedural safeguards.
    • Inform parents of procedural safeguards “at each” IEP meeting.
    • Give a copy of the notice to parent(s) at least once each school year.
    		 None.
    • EC 56500.1
    • 34 CFR 300.504
    Implement the IEP. “As soon as possible” after receipt of parent consent to the IEP. None.
    • EC 56043(i)
    • EC 56344(b)
    Profess reports on IEP goals provided to parent(s). Per the IEP. None. EC 56345(a)(3)

    Re-assessments

    Service/Obligation Timeline Exceptions/Note/Considerations Authority
    Triennial eligibility review.Every 3 years based on the date of the last triennial review. Every 3 years based on the date of the last triennial review. May occur more frequently if necessary, but no more than once a year unless the parties agree.
    • Parent and LEA may agree in writing that triennial assessments are not necessary. They may also agree to limit the scope of the review.
    • Recommended: Begin triennial assessment process at least 60 days prior to the triennial review.
    • EC 56043(k)
    • EC 56381
    Propose assessment plan for re-assessment. 15 calendar days from the date of referral.
    • Tolled for school breaks in excess of 5 schooldays.
    • If referral received 10 days or fewer before end of school year, then due within first 10 days of next school year.
    • Note: Attach procedural safeguards notice to assessment plan.
    • EC 56043(a)
    • EC 56321(a)
    Parent consent to a proposed assessment plan. At least 15 calendar days after receipt of the proposed assessment plan. None.
    • EC 56043(b)
    • EC 56321(c)(4)

    Additional IEP Meetings

    Service/Obligation Timeline Exceptions/Note/Considerations Authority
    Annual IEP team review. Not longer than 12 months from the date of the last annual IEP. None.
    • EC 56043(d), (j)
    • EC 56343(d)
    • EC 56380
    IEP team meeting to review re-assessment (including triennial assessments). 60 calendar days after receipt of parent consent to the assessment plan.
    • Tolled for school breaks in excess of 5 schooldays.
    • If referral received 30 days or fewer before end of school year, then due within first 30 days of next year.
    • EC 56043(f)(1)
    • EC 56343(a)
    • EC 56344(a)
    Parent requested IEP team meeting. 30 calendar days after written request from parent for IEP team meeting.
    • Tolled for school breaks in excess of 5 school days.
    • If parent makes an oral request for IEP team meeting, school district must direct parent to make a written request.
    • EC 56043(l)
    • EC 56343.5
    IEP meeting to review student’s lack of anticipated progress. No statutory timeline. Consider: Convene the IEP team within 30 days after determining that the demonstrating a lack of anticipated progress. EC 56343(b)

    Transition Planning Requirements

    Service/Obligation Timeline Exceptions/Note/Considerations Authority
    Individual transition plan (ITP) in IEP. Must be in IEP when student turns 16. Must be reviewed annually.
    • EC 56043(g)(1), (h)
    • EC 56341.5(e)
    • EC 56345(a)(8)
    Student informed of transfer of rights at age 18. Must be in IEP when student turns 17. Consider: Provide additional notice upon the student turning 18.
    • EC 56041.5
    • EC 56043(g)(3)
    • EC 56345(g)
    Notice to parent(s) of student’s graduation from high school with diploma. “Reasonable prior written notice: must be provided. None. EC 56500.5

    Independent Educational Evaluations (IEE)

    Service/Obligation Timeline Exceptions/Note/Considerations Authority
    Respond to a request for IEE. No specific statutory timeline, but must respond without unnecessary delay. Recommended: 10-15 calendar days after request for an IEE from parent(s). 34 CFR 300.502(b)

    Discipline

    Service/Obligation Timeline Exceptions/Note/Considerations Authority
    Provide parent(s) with notice of change of placement and copy of procedural safeguards. Day decision is made to remove student for disciplinary purposes for
    >10 schooldays.    		 Refer to 34 C.F.R. section 300.530. 34 CFR 300.530(h)
    Conduct a manifestation determination review. Within 10 schooldays after the decision is made to remove student for disciplinary purposes for >10 schooldays. Refer to 34 C.F.R. section 300.530.Recommended: Refer to F3’s Special Education Removals for Disciplinary Purposes piece. 34 CFR 300.530(e)

    Student Records/Record Request

    Service/Obligation Timeline Exceptions/Note/Considerations Authority
    Provide parent(s) with copies of student records After an oral or written request form parent(s):

    Within 5 business days and “before” any IEP meeting or resolution session.

    		 None.
    • EC 56043(n)
    • EC 56504
    Provide new LEA with special education records. 5 business days after request from new LEA for records. None. EC 56043(o)